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Vacancy Announcement - Head of Adminstration

12.02.2020  11:36

The Embassy is seeking to recruit a highly motivated, energetic and experienced Head of Admin, on a 3-year contract.

The Head of Admiin is responsible for the overall day-to-day management of the adminstrative activities at the Embassy, IT and Human Ressources Management of local staff.

Mode of work:
The Head of Admin referes to the Management and works closely with the other team members in the adminstration. He/she directly supervises drivers, handyman, residence staff and the gardeners.

Main Duties and Responsibilities:


  • Provide updates on new administrations issues by Ministry of Foreign Affairs.
  • Ensure that staff are informed about changes in administrative procedures and trained when relevant.
  • Manage providers of outsourced services for the chancellery and residences and keep updated overview.
  • Maintain physical and digital employment and service contracts and including inventory list for the chancellery.
  • Payroll control and pension management.

Human Resource Management:

  • Keep policies, rules, regulations current and updated.
  • Keep updated, interpret and inform changes in local labor laws.
  • Manage staff benefits.
  • Focal person for coordinating performance reviews, staff incl. trainees.


  • Troubleshoot and provide general assistance to staff on IT and computer related matters incl. maintenance and procurement as per approved plan.

Knowledge, Skills and experience:

  • First degree in office management, business administration, general management, human resources or related field.
  • At least 3 years of relevant work experience.
  • Flair for IT systems plus excellent knowledge of computer applications.
  • Knowledge of office management, solid organizational skills and familiarity with HR functions and labor legislation.
  • Effective time management and organizational skills.
  • Attention to detail and high-level of accuracy.
  • Effective verbal, listening and communication skills.
  • Fluent in English and good knowledge of Kiswahili.

How to apply:

To apply, please send your application with your Curriculum Vitae to with the words "Head of Admin" as subject. Do not attach certificates.

Deadline: 24th February 2020. Expected start date is 1st April or soonest possible thereafter. Only successful candidates will be contacted by the Embassy.